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Understanding City Council Meetings
The following information is provided for a better understanding in how the public can participate in Lebanon city government and the opportunities available to address the City Council.
City Council Meetings are held on the second Wednesday of each month (6 p.m.) at the Santiam Travel Station, 750 S. 3rd Street and if needed at noon on the fourth Wednesday. The City Council Agenda is available (normally the Friday before) prior to each meeting on the City's web page under Meetings & Events.
Lebanon City Council
The City of Lebanon is a Council-City Manager form of government and derives its power from the City Charter, the Oregon Constitution, and laws enacted by the State legislature. All legislative power is held by the publicly-elected, seven member City Council which consists of the Mayor and six Councilors. While all Councilors enjoy the same powers and privileges, the Mayor has the additional responsibility of presiding over City Council meetings, signing official documents, and officiating at ceremonies and events.
Councilors serve a four-year term. The Mayor serves a two-year term.
Public Participation
The City of Lebanon welcomes your participation at Council meetings. Opportunities for the public to address the City Council are provided under the Citizen Comment and Public Hearing sections of the agenda. If you wish to address the City Council, please fill out a yellow Testimony/Comment Card and give it to the City Recorder. You will be called up at the appropriate time. State law prohibits the Council from taking action on any item not listed on the agenda. Depending upon the number of speakers for an item, the Mayor may institute speaker time limits. Each speaker is given up to five minutes to address the Council.
If you are unable to attend a Council meeting, written communications may be sent to the City Recorder by e-mail at city.recorder@lebanonoregon.gov or by regular mail to the City Recorder's Office, 925 Main Street, Lebanon, OR 93755. Communications received by 5 p.m. the day before the Council Meeting will be made available to the Council at the meeting. You can also address the Council electronically under Public Comments or for a Public Hearing. There is a link at the bottom of each City Council Meeting Agenda where you can register. You will receive a confirmation email containing information about joining the meeting. Please register ONLY if you wish to address the Council.
Agenda Items
The Council meeting begins with a CALL TO ORDER by the Mayor, promptly at 6 p.m. and the PLEDGE OF ALLEGIANCE is recited by those in attendance. The City Recorder then performs ROLL CALL.
CONSENT CALENDAR items are typically routine in nature and are considered for approval by the City Council with one single action. The Mayor or a Councilor may request removal of an item for the purpose of discussion and consideration separately from the Consent Calendar. The Consent Agenda is then voted on, in total, without discussion (excluding those items previously removed for individual action).
SPECIAL PRESENTATIONS are scheduled for times when the City Council recognizes people who have contributed to the betterment of Lebanon or events that are important to the community. This section also provides the public or other agencies with an opportunity to present information or items of concern to the City Council.
The CITIZEN COMMENT section of the agenda provides the public with an opportunity to address the Council on any item that is within the jurisdiction of the City Council and which does not appear on the agenda. There are two opportunities for citizens to comment at a Council meeting - once during the beginning of the meeting and once at the end of the meeting. Citizens who wish to address the Council need to fill out a Yellow Testimony/Comment Card and give it to the City Recorder.
Comments must address the Council as a whole, not individual members, and should be limited to issues regarding City government. Council may refer the matter to a committee or to staff. Each speaker is given up to five minutes to address Council. The Council may not take action on an item presented during Citizen Comments, and this forum is not designed to be a question-and-answer session. Any materials which you wish to present at the Council meeting should be given to the City Recorder before addressing the Council. Any material submitted becomes part of the public record and will not be returned.
PUBLIC HEARINGS are held on matters required by law (often pertaining to land use) or items of significance for which public input is desired. The Mayor begins a Public Hearing by asking for presentations from staff and from the proponent or applicant involved in the matter under discussion. Following questions from the City Council, the Mayor will open the hearing to the public for input from citizens. Following the close of the hearing, the City Council takes action on the subject of the hearing.
REGULAR BUSINESS covers those items which require Council discussion and/or decision but do not legally require a Public Hearing. Council members are permitted to ask questions of staff before the Mayor invites citizens to provide input.
CITY MANAGER REPORT allows the City Manager to brief the Council on items of interest. No Council action is taken.
ITEMS FROM CITY COUNCIL provide an opportunity for the Council members to make a brief announcement or report on their activities, including reports on City Council liaison assignments.
City Council Actions
The City Council takes action in three different ways:
ORDINANCES are laws adopted by the City Council which usually amend the Municipal Code. Most ordinances become effective 30 days after adoption.
RESOLUTIONS express decisions, opinions, or actions by the City Council but do not amend the Municipal Code or other City laws.
MOTIONS are formal procedures for taking actions on business. To make a motion, a Councilor must first be recognized by the presiding officer (Mayor). After the Councilor has made a motion (and after the motion is seconded), the Mayor then calls for discussion prior to a vote of the Councilors.
Special Meetings
EXECUTIVE SESSIONS are held for specific purposes such as possible litigation, real property transactions, and/or personnel matters as allowed under State law. Executive Sessions are not open to the public. Representatives of the news media are allowed to attend executive sessions except those held under ORS 192.660(2)(d) relating to labor negotiations
WORK SESSIONS provide an opportunity for City staff to report to the City Council on a variety of items and issues. Work Sessions are open to the public. Unlike regular Council meetings, Work Sessions do not include public hearings or other opportunities for citizen comments. Check the City's website for times and locations.
FOR QUESTIONS OR FURTHER INFORMATION email the City Recorder at city.recorder@lebanonoregon.gov or call (541) 258.4905.
